The replenishment report is an interactive dashboard that uses manual reordering rules, lead times, and upcoming demands to forecast quantities of products that need restocking.
Reordering rules used on this dashboard are normal reordering rules, but the user benefits from a monitoring menu with extra options to manage suggestions for replenishment.
This enables users to anticipate future needs, keep less products on hand without the risk of running out, plan and consolidate orders.
Navigate the replenishment report
To access the replenishment report, go to Inventory app ‣ Operations ‣ Replenishment.
Note
Automatic reordering rules are available on this menu as well, but are hidden by default.
The fields and features unique to the replenishment dashboard are displayed below. For definitions of the other fields, go to the Create reordering rules section.
By default, the quantity in the To Order field is the quantity required to reach the set Max Quantity. However, the To Order quantity can be adjusted by clicking on the field and changing the value. To replenish a product manually, click Order.
Click Snooze to temporarily deactivate the reordering rule for the set period, hiding the entry from the replenishment dashboard, when it is supposed to appear.
Tip
Defining a Vendor allows filtering or grouping demands by the vendor. This simplifies the process of identifying products to order and can reduce shipment costs. Click the (adjust settings) icon and select Vendor from the drop-down list to view the field on the report.
Order to max
If a reordering rule does not forecast the product to arrive below the minimum, the replenishment cannot be triggered, because it is seen as unnecessary. However, there can be instances where a product needs to be replenished even if it is not deemed necessary, such as when an order needs to be maximized to obtain better discounts, or to save on delivery costs.
First, select one or more products by selecting the appropriate checkbox. Then, click Order. Doing so creates a request for quotation (RFQ) for the first possible replenishment date for each product for the maximum specified in the reordering rule.
Horizon days
Horizon days determine how many days ahead SecureIO checks if the forecasted quantity will drop below reordering rule’s minimum. The feature is meant to help users plan replenishment in advance, by increasing the forecasted date on the replenishment report. Horizon days look ahead a specified number of days and trigger reordering rules as soon as the forecasted quantity falls below the minimum within that window, even if no replenishment is needed today.
Example
Setting horizon days to 7 ensures all manual reordering rules set to trigger within the next
seven days appear on the replenishment report, allowing users to review and decide which products
to order in advance.
To set horizon days, go to Inventory app ‣ Operations ‣ Replenishment, and click the collapsed sidebar. In the menu that appears, set the number of Horizon days.
Example
Current date: October 13
On hand quantity: 16
Reordering rule: Min: 9, Max 24
Vendor lead time: 8 days
8 units are needed for an SO on October 15. That means, on October 15, there will only be 2 units in stock.
Without horizon days
The demand appears on the replenishment report only on October 14, one day before the delivery date.
Forecasted date: October 21 (current date + vendor lead time)
With horizon days (4 or more days)
SecureIO considers demand up to October 21 as relevant today (October 13)
The need for 8 more units appears immediately in the replenishment report
Forecasted date: October 28 (current date + vendor lead time + horizon days)
Recalculate minimum and maximum based on order history
Use the Suggest button to update reordering rules based on previous order history.
On the Replenishment report, select at least one product whose reordering rules should be recalculated. Click Suggest at the top of the screen. The Suggest Min-Max pop-up window opens.
In this window, specify the time frame that SecureIO should use to calculate the minimum and maximum. This can be a period of time (for example, the past 7 days), the current month, a previous month, or a previous quarter.
Click Update.
The minimum and maximum order amount is updated for each selected product.
Replenishment information
In each line of the replenishment report, clicking the (Replenishment Information) icon opens the Replenishment Information pop-up window, which displays the replenishment time and forecasted date.
SecureIO also suggests a minimum and maximum order amount based on a specified period of time and a
percentage that should be purchased (e.g., a 25% sales increase is expected, so the percentage is
set to 125 %). The minimum (Min) quantity should be covered for the specified amount
of days. The maximum (Max) shows the forecasted stock level when
replenishing, along with the replenishment frequency, or number of days between replenishment
requests.
For detailed information on how to use this feature for replenishment, go to the just-in-time section.
Select a warehouse
If a warehouse’s replenishment method is resupply from another warehouse, check for available product quantities in other warehouses by opening the Replenishment Information pop-up window. Warehouses that can replenish the stock are listed under the Warehouses tab, and the Available Quantity shows the on-hand stock in each warehouse.
After selecting a sourcing warehouse, click Select Route. When Order is clicked, the reordering rule will revert to its preferred route (Buy or Manufacture), and a transfer is created for the inter-warehouse move.
See also